#RFP-ELCD-IT-08-09
Information Technology Services
The Early Learning Coalition of Duval (the “Coalition”), a Florida not-for-profit corporation is seeking Information Technology Services. In order to select a vendor to deliver these services, the Coalition requests a proposal for services based on the specifications listed below.
Upon receipt of all the proposals, the Coalition will review and make a decision based on experience, technical abilities, cost and other factors which would be appropriate for a review of quote for Information Technology Services.
Evaluation Criteria:
Experience – 50 points
Cost – 25 points
Technical abilities (staff qualification) – 20 points
Proposal Presentation – 5 points
The selected vendor will be required to enter into an agreement with the Coalition for the services listed below:
Information Technology Services will entail the following (not an all-inclusive list):
● Implement and Maintain network by monitoring and updating the following items:
● Upgrade firmware on Firewalls
● Monitor firewall logs
● Report unauthorized access attempts to proper authorities
● Maintain network connectivity
● Apply software patches and security hot fixes to all servers and PCs
● Test all software / hardware after installation of updates
● Configure network access for PCs
● Maintain databases
● Update antivirus / anti-malware software
● Monitor antivirus threats
● Manage spam filtering services
● Manage secure off-site backup of crucial files and databases
● Set up network printers / scanners / copiers
● Troubleshoot computer / network / printer related errors
● Remove malware from PCs
● Replace and/or upgrade equipment as needed
● Move IT related equipment during workspace / office transfers
● Configure software to interface with Industry-Specific Databases
● Design and plan upgrades to network and software packages
● Implement new technologies to better office productivity
● Provide secure remote access
● Maintain Business Continuity / Disaster recovery plans and test
Other Information:
Number of Staff at ELC of Duval: 40
Number of Computers: approx. 40
Number of Printers: 15 personal printers and 4 network printers (approx.)
Servers: 2
Contract Period: The contract is for a period of 3 years.
More information about the organization can be found on our web site www.elcofduval.org
ALL QUESTIONS MUST BE SENT IN WRITING VIA EMAIL.
Early Learning Coalition of Duval
Angel Carro, Fiscal Manager
6850 Belfort Oaks Place, Suite 102
Jacksonville, FL 32216
acarro@elcofduval.org
RESPONSE FORMAT
All responses to request for proposals must be in writing and should be sent via email and as hard copies (one original and three copies) to:
Early Learning Coalition of Duval
Angel Carro, Fiscal Manager
6850 Belfort Oaks Place, Suite 102
Jacksonville, FL 32216
acarro@elcofduval.org
I. Company Name
II. Contact Person
A. Name
B. Title
C. Address
D. Telephone, Fax, E-Mail
III. Company Incorporation date and taxpayer identification number
IV. Prior Relevant Experience
V. General plan for provision of services
VI. Estimated cost for provision of services
VII. All requested attachments
APPLICATION TIMETABLE / IMPORTANT DATES
ACTIVITY DATE TIME ADDRESS
Request for Proposals No later than N/A Notice of RFP posted on the ELC of
Advertised August 15, 2008 Duval website, 1 local newspaper, and
Florida Administrative Weekly.
Notice of Intent to No later than 5:00 p.m. Early Learning Coalition of Duval
Submit Application August 15, 2008 Attn.: Angel Carro, Fiscal Manager
to be receved 6850 Belfort Oaks Place, Suite 102,
Jacksonville, FL 32216
All written inquiries August 22, 2008 5:00 p.m. Email: acarro@elcofduval.org
to be received.
Coalition’s response September 5, 2008 5:00 p.m. Responses to Inquiries via email
to inquiries
Sealed Applications September 12, 2008 12:00 p.m. Early Learning Coalition of Duval,
must be Received Attn.: Angel Carro, Fiscal Manager
6850 Belfort Oaks Place, Suite 102,
Jacksonville, FL 32216
Initial opening September 19, 2008 9:00 a.m. Early Learning Coalition of Duval,
of Applications Attn.: Angel Carro, Fiscal Manager
6850 Belfort Oaks Place, Suite 102,
Jacksonville, FL 32216
Meeting of the September 26, 2008 TBA Early Learning Coalition of Duval,
Evaluation Committee Attn.: Angel Carro, Fiscal Manager
6850 Belfort Oaks Place, Suite 102,
Jacksonville, FL 32216
Contract Award Week of N/A Contract Award Communication
Communication September 29, 2008 via email
Effective Date October 6, 2008 N/A N/A
of Contract
● These dates subject to change based on the need of additional information or evaluation.
THE COMPLETE REQUEST FOR PROPOSAL CAN BE FOUND ON ELC OF DUVAL’S WEB SITE – www.elcofduval.org.