VISIT FLORIDA is seeking qualified vendors who can provide products for the four Official Florida Welcome Centers.
Qualified vendors are asked to provide quotes on the cost of providing 100% Florida citrus juice, juice dispensers, and juice cups to the welcome centers located on I-10, I-75, I-95 and U.S. Highway 231. These welcome centers provide over two million visitors with Florida orange and grapefruit juice as part of a longstanding and very successful promotional collaboration with between the Florida Department of Citrus and VISIT FLORIDA.
We are asking all interested vendors to provide quotes based on these specifications by September 1, 2008. Please send your quotes to my attention at:
David Dodd
VISIT FLORIDA
2540 W. Executive Center, Suite 200
Tallahassee, Florida 32301
Please give me a call at (850)205-3817 if you have any questions.
TECHNICAL SPECIFICATIONS
When replying, please provide quotes for the complete package as stated and specified herein (juice, dispensers, and cups). Please note: Prices should include the cost of delivery of all products and the use and maintenance of dispensers.
VISIT FLORIDA will not accept any partial quotes submitted without prices in each category. This quote covers any and all of the Official Florida Welcome Centers as well as any new center(s) that may become operational during the ensuing time period.
Quotes are to be based on institutional-sized containers of Not-From-Concentrate (NFC). Quotes must comply with all the specifications, terms, and conditions stated herein. VISIT FLORIDA estimates the number of gallons of juice to be purchased to be in excess of 90,000 gallons (75,000 Orange Juice & 15,000 gallons of Grapefruit Juice) through June 2012. This number is provided as a tool to aid in preparation of the quotes and should not be construed as the actual amount to be purchased. The final amount may be more or less than the estimated 90,000 gallons.
1. DISPENSERS:
The quote for the juice dispensers must be for a sufficient number of dispensers to be furnished and installed at the delivery points specified. The vendor is required to keep the dispensers in excellent working order at all times. (Repair or replacement of any machines should be completed within twenty-four (24) hours of notification by welcome center staff of a malfunctioning machine.) It is estimated approximately 14 juice dispensers will be needed for all locations.
2. CUPS:
Vendors must furnish, supply, and deliver rolled rim, four (4) ounce practical-fill wax-treated cups, imprinted per the attached sample. All imprinting shall be a (4) four-color graphic design with the lettering that wraps around the cup itself. The design and lettering is the property of the Florida Department of Citrus, which is provided to VISIT FLORIDA for use at the Official Florida Welcome Centers. Camera ready artwork will be provided for the production of these cups.
3. JUICE:
All juice must be 100% All-Florida product. Juice must be properly identified on the outside of the packaging as 100% All-Florida product.
NFC ORANGE JUICE (Pasteurized Single Strength):
Physical and chemical Specifications:
Higher Quality Good Quality
Min. Brix. 11.5 11.0
Min. Ratio 14.1 12.5
Max Ratio 19.5 19.5
Min. Color 37 36
Min. Flavor 37 36
Min. Defects 19 18
Min. Score 93 90
Max. Bottom Pulp 12% 12%
Floating Pulp 0-6 grams 0-6 grams
Min. Oil 0.010% 0.010%
Max Oil 0.020% 0.025%
Contains: No Off-Flavor Notes
Typical Orange Flavor and Aroma
Microbiological Specifications:
Colony Forming Units (CFU) Less than 100/ml juice
(On Orange Serum Agar)
Packaging:
Should follow previous specification with the added specification that package should be of a size to hold a volume of juice no greater than the volume of the dispenser.
Storage:
Juice should be stored at temperatures as near as possible to 32 F (0 C) but never higher than 40 F (4 C).
Shipping
This product will be shipped and maintained at between 30 and 35 degrees Fahrenheit, only in trucks or compartments of ships in order to maintain the product’s physical and chemical attributes. All methods of transportation will be clean, dry and free from conditions that could result in contamination of the product.
An official USDA inspection sheet covering the concentrate will be supplied to the buyer upon request.
NFC GRAPEFRUIT JUICE (Pasteurized Single Strength):
Physical and chemical Specifications:
Higher Quality Good Quality
Min. Brix. 9.5 9.0
Min. Ratio 10.5 9.0
Max Ratio 11.0 11.0
Max. Naringin (Davis) ppm 450 550
Max. Limonin (HPLC) ppm 3.5 4.5
Max. Recoverable Oils 0.015% 0.015%
Total Centrifuge solids 10% 10%
Min. Defects 19 18
Min. color 18 18
Min. Flavor 58 56
Min. Score 95 92
Contains: No Off-Flavor Notes
Typical Grapefruit Flavor and Aroma
Microbiological Specifications:
Colony Forming Units (CFU) Less than 100/ml juice
(On Orange Serum Agar)
Packaging:
Should follow previous specification with the added specification that package should be of a size to hold a volume of juice no greater than the volume of the dispenser.
Storage:
Juice should be stored at temperatures as near as possible to 32 F (0 C) but never higher than 40 F (4 C).
Maintenance:
Scheduled routine maintenance by the vendor should be done quarterly throughout the year on all of the citrus juice vending machines at the four highway Welcome Centers.
Shipping
This product will be shipped and maintained at between 30 and 35 degrees Fahrenheit, only in trucks or compartments of ships in order to maintain the product’s physical and chemical attributes. All methods of transportation will be clean, dry and free from conditions that could result in contamination of the product.
An official USDA inspection sheet covering the concentrate will be supplied to the buyer upon request.
4. DELIVERY:
Delivery of the juice, cups, and dispensers shall be F.O.B., destination to the Official Florida Welcome Centers as listed below. All deliveries should be “Inside Deliveries”.
Deliveries to the welcome centers are to be made on a schedule that is mutually agreed upon by both parties. The vendor is responsible for providing VISIT FLORIDA with an adequate supply of juice, cups, and dispensers at all times.
Please use the attached Quote Sheet and submit quotes to:
VISIT FLORIDA
Attention: David Dodd
2540 W. Executive Circle
Tallahassee, Florida 32301
Phone: (850)488-5607
ddodd@visitflorida.org
OFFICIAL FLORIDA WELCOME CENTER ADDRESSES
Florida Welcome Center (I-10)
Shipping address:
501 I-10
16 miles west of Pensacola on I-10 East
Pensacola, Florida 32526
Brenda Loveland, Manager
(850)944-0442 (Phone)
(850)944-3675 (Fax)
Florida Welcome Center (U.S. 231)
Shipping address:
5885 Highway 231
Campbellton, Florida 32426
Paulette Anderson, Manager
(850)263-3510 (Phone/Fax)
The Joseph O. Striska Florida Welcome Center at (I-75)
Shipping address:
1247 I-75
4 miles north of Jennings on I-75 South
Jennings, Florida 32053
Dot Robinson, Manager
(386)938-2981 (Phone)
(386)938-1292 (Fax)
Florida Welcome Center (I-95)
Shipping address:
2597 I-95
7 miles north of Yulee on I-95 South
Yulee, Florida 32097
Joyce Davis, Manager
(904)225-9182 (Phone)
(904)225-0064 (Fax)
QUOTE PRICE SHEET
100% All Florida Juices:
A. Orange Juice:
Number of containers per case:
Yield per case:
Size of container:
Net quote per case:
Cost per 3 ounce serving:
B. Grapefruit Juice:
Number of containers per case:
Yield per case:
Size of container:
Net quote per case:
Cost per 3 ounce serving:
The dispenser, maintenance of the dispenser, transportation costs and cup costs should be absorbed in the above costs. VISIT FLORIDA will only be billed for the citrus juice purchased. The costs should be inclusive and remain stable on a yearly basis. Contract will be for a three year period.