Orlando-Orange County Expressway Authority
PHASE I EXPRESSWAY MANAGEMENT SYSTEM ON S.R. 414
(John Land Apopka Expressway)
Project No. 414-510
Contract No. 000607
The Orlando-Orange County Expressway Authority requires the services of a Professional Engineering Consultant in connection with the Phase I Expressway Management System on S.R. 414 (John Land Apopka Expressway) identified as Project No. 414-510, Contract No. 000607.
Shortlist consideration will be given to only those firms who are qualified pursuant to law, and as determined by the Authority, based on information provided by the firms, and who have been pre-qualified by FDOT to perform the indicated Types of Work.
MAJOR TYPES OF WORK: Consultants shall be pre-qualified by FDOT in the following work groups: 6.3.1, Intelligent Transportation Systems Analysis and Design; 6.3.2, Intelligent Transportation Systems Implementation; 6.3.3, Intelligent Transportation Systems Traffic Engineering Systems Communications. Use of subconsultants to perform major types of work will not be allowed.
ADDITIONAL TYPES OF WORK REQUIRING PRE-QUALIFICATION: Consultants may use pre-qualified subconsultants for the following work groups: 8, Survey and Mapping; 9, Soil Exploration, Material Testing and Foundations; 12, Right of Way Survey and Mapping.
DESCRIPTION: The services to be provided by the selected consultant will include professional engineering design services for the following planned ITS devices:
● Approximately 15 Closed Circuit Television (CCTV) Cameras to provide comprehensive video coverage along S.R. 414 from U.S. 441 to S.R. 429;
● Approximately 11 Data Collection Sensor (DCS) sites placed at interchanges along S.R. 414 from U.S. 441 to S.R. 429, also including sensors at the U.S. 441/S.R. 429 interchange;
● Fiber optic feeder cable along S.R. 414 from U.S. 441 to S.R. 429 to connect the proposed devices to the Authority’s existing fiber optic network.
The selected consultant and its subconsultants, if any, shall not enter into any other contract with the Authority during the term of the Contract which would create or involve a conflict of interest with the services to be provided.
LETTERS OF INTEREST SUBMITTAL REQUIREMENTS: Consultants wishing to be considered shall submit six (6) sets of a Letter of Interest package. The letter shall be a maximum of ten (10) pages exclusive of attachments and resumes. The packages shall include the following:
1. Firms Experience – Details of specific experience for at least three (3) projects, similar to those described above that involve CCTV and DCS design, civil support for ITS design, and power and communications design completed by the consultant’s Project Manager and other key project team members including the name of client contact person, telephone number, and physical address;
2. Personnel Experience – Resumes of the consultant’s proposed Project Manager and other key personnel presently employed by the consultant who will be assigned to the project. The Project Manager shall have at least five (5) years of experience administering similar types of consultant contracts;
3. Project Team – Anticipated subconsultants shall be identified and the roles that each will play in providing the required services. Resumes should be provided for subconsultants that may be involved in key roles;
4. Prequalification Documentation – A copy of the Notice of Qualification issued by the FDOT showing current qualification in the Types of Work specified above;
5. Office Location – The office assigned responsibility and its physical address shall be identified. It is required that the consultant have an office and key staff located within the Orlando area.
Failure to submit any of the above required information may be cause for rejection of the package as non-responsive.
SELECTION / NEGOTIATIONS: The Authority’s Evaluation Committee will shortlist firms based on its evaluation and scoring of the Letters of Interest and qualifications information received. Scoring of the submittals will be as follows: Firms Experience – 25 points; Personnel Experience – 30 points; Project Team – 25 points; Prequalification Documentation – 10 points; Office Location – 10 points. The five firms with the highest point totals will be shortlisted.
Shortlisted firms will proceed to the next step in the process which includes preparation and submittal of a Technical Proposal and an oral presentation. The Authority will provide the shortlisted firms with a Scope of Services for use in preparing the Technical Proposal. Each firm will be evaluated and ranked by the Authority’s Evaluation Committee based on the Technical Proposal and oral presentation. As part of its evaluation process, the Committee will also consider the consultant’s willingness to meet time requirements, consultant’s projected workload, and consultant’s use of Minority/Women Owned Businesses.
CODE OF ETHICS: All consultants selected to work with the Authority are required to comply with the Authority’s Code of Ethics, a copy of which may be obtained by contacting the Authority.
EQUAL OPPORTUNITY STATEMENT: The Orlando-Orange County Expressway Authority, in accordance with the provisions of Title VI and Title VII of the Civil Rights Act of 1964, hereby notifies all firms and individuals that it will require affirmative efforts be made to ensure participation by minorities.
MINORITY/ WOMEN/ DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION: Minority/ Women/ Disadvantaged Business Enterprises will not be discriminated against on the basis of race, color, sex, or national origin in consideration for qualification or an award by the Authority.
NON-SOLICITATION PROVISION: From the first date of publication of this notice, no person may contact any Authority Board Member, Officer or Employee or any selection committee member, with respect to this notice or the services to be provided, except as related to the Submittal Requirements detailed above. Reference is made to the lobbying guidelines of the Authority for further information regarding this Non-Solicitation Provision.
LETTER OF RESPONSE DEADLINE:
June 26, 2009, 3:00 p.m. (Orlando Local Time)
AUTHORITY CONTACT PERSON:
Mr. Robert Johnson
Manager of Procurement
Telephone: (407)690-5372
LETTER OF RESPONSE ADDRESS:
Orlando-Orange County Expressway Authority
4974 ORL Tower Road
Orlando, FL 32807
Re: Consultant Services for Design of S.R. 414 ITS Components
Project No. 414-510
Contract No. 000607