Sealed bids will be received by the Florida Department of Transportation, District Three, in the Administration Building, Procurement Services Conference Room of the District Office Complex, Department of Transportation, 1074 Highway 90, Chipley, Florida. Bids will be publicly opened and read aloud on:
DATE AND TIME: Thursday, October 14, 2010, 2:00 p.m. (Local Time)
PLACE: Florida Department of Transportation, Procurement Services, Conference Room, Room 230, District Office Complex, 1074 Highway 90, Chipley, Florida 32428.
FINANCIAL ITEM NO.: 425493 1 52 01; 425493 2 52 01
PROJECT NAME AND LOCATION: Pole Barns at the Marianna Maintenance Office and Panama City Operations Center in Jackson & Bay Counties.
The work performed under this contract includes construction of two pole barns at the Panama City Operations Center, 3633 Highway 390, Panama City, Florida 32405 and two pole barns at the Marianna Maintenance Yard, 2956 State Correctional Road, Marianna, Florida 3244. All work is located in Jackson & Bay Counties. Contract No. E3J10 – 150 Days. Approved budget for this project is $405,000. (These documents will be issued in an electronic format; if a hardcopy is required it can be purchased for a cost of $15.00.)
Note: A Mandatory Pre-Bid Conference has been scheduled for this project. Locations: Florida Department of Transportation, Marianna Maintenance Conference Room of the Marianna Maintenance Office, 2956 State Correctional Road, Marianna, Florida 32448.
DATE AND TIME: September 22, 2010, 8:00 a.m. (Local Time). Panama City Operations Conference Room, Panama City Operations Center, 3633 Hwy. 390, Panama City, Florida 32405.
DATE AND TIME: September 22, 2010, 11:00 a.m. (Local Time). Attendance at both Mandatory Pre-Bid Conference locations is required to bid on this project.
Note: All Proposers must be present and signed in prior to the start of any Mandatory Pre-Proposal Meeting. The convener of the meeting will circulate the attendee sign in sheet at the time the meeting was advertised to begin. Once everyone has signed, the sign in sheet will be taken and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in as a visitor prior to arriving at the Mandatory Pre-Proposal Meeting.
Orders for drawings, specification, and/or bid documents should be directed to: Amanda Barefield, Professional Services Office, 1074 Highway 90, Chipley, FL 32428, (850)415-9364. Checks should be made payable to the: State of Florida Department of Transportation. All orders must include a FAX Order Form (375-000-02) with your payment. Contractors that want to charge to a credit card (American Express, Visa, MasterCard and Discover accepted) can FAX orders to: (850)415-9494, by using the Fax Order Form noted above. Orders should be placed early enough to allow a minimum of three (3) working days for processing time and delivery. The Fax Order Form can be downloaded from http://www.dot.state.fl.us/contractsadministrationdistrict3/. A current State of Florida Vendor Registration Number is required for order processing; please visit https://vendor.myfloridamarketplace.com/ for more information or call 1(866)352-3776 for assistance. No refund will be made. Phone orders will no longer be accepted. If you wish to pick up your bid package, place your Fax order first and we will call you when it is ready for pick-up.
Proposal documents will not be issued after 2:00 p.m. (Local Time), Wednesday, October 13, 2010. Bids must be submitted in full accordance with the requirements of the drawings, specifications, bidding conditions and contractual conditions, which may be examined and obtained from the Professional Services Office.
*New or first time bidders with the Florida Department of Transportation can request a bid process orientation meeting by calling (850)415-9364, by email: amanda.barefield@dot.state.fl.us or by writing: Florida Department of Transportation, Attention: Amanda Barefield, 1074 Highway 90, Chipley, Florida 32428.
MINORITY PROGRAM: The Department encourages Minority Business Enterprise (MBE) firms to compete for Department contracts, and also encourages non-MBE firms to use MBE firms as sub-contractors. However, the use of MBE sub-contractors is not mandatory and no goals have been established for MBE participation for this project.
Requirements for the projects noted above:
1. PREQUALIFICATION: Each bidder shall submit a current applicable State Contractor's license issued by the State of Florida and, if a Corporation, a copy of the Corporate Charter as prequalification of their eligibility to submit bids prior to the Department releasing the Bid Proposal package. After the bid opening, the lowest responsible bidder must qualify in accordance with Rule 60D-5.004, F.A.C. A copy of the rule requirements is included in the Bid Proposal package.
2. BID BOND: If the bid on a project exceeds $100,000, the bidder must provide with the bid, a good faith deposit in the amount of 5% of the bid. This may be accomplished by way of a bid bond from a surety insurer authorized to do business in this State as surety, a certified check made payable to the Florida Department of Transportation, a cashier’s check, treasurer’s check or bank draft of any national or state bank. A bid bond, check or draft in an amount less than five per cent (5%) of the actual bid will invalidate the bid. Bid bonds shall conform to the furnished proposal forms.
3. PERFORMANCE AND LABOR AND MATERIAL PAYMENT BOND: If the contract award amount exceeds $100,000, a Performance Bond and Labor and Material Payment Bond for the full amount of the contract is required.
4. BID POSTING: Unless otherwise notified in writing, the Summary of Bids and Notices of Intent will be posted at the Professional Services Office, Florida Department of Transportation, Room 250, 1074 Highway 90, Chipley, Florida 32428 on November 4, 2010. In the event that the Summary of Bids and Notice of Intent cannot be posted on this date, then all bidders will be notified by certified United States mail or express delivery, return receipt requested. Information concerning the posted project can be obtained by calling the Professional Services Office at (850)415-9364, during the posting period. The right is reserved to reject any or all bids.
5. BID SOLICITATION/AWARD/NON-AWARD PROTEST RIGHTS: Any person adversely affected by this Bid Solicitation shall file a notice of protest within 72 hours of receipt of the bid documents. Any person adversely affected by the intended decision of the Department to award a contract or to reject all bids shall file a notice of protest within 72 hours after the posting of the Summary of Bids. If notice of intended decision is given by certified mail or express delivery, the adversely affected person must file the notice of protest within 72 hours after receipt of the notice of intent.
Chapter 2010-147, Section 50, Laws of Florida, providing for preference to residents of the State of Florida, requires each contract that is funded by state funds must contain a provision requiring the contractor to give preference to the employment of state residents in the performance of the work on the project if state residents have substantially equal qualifications to those of nonresidents.
As used in this Section, the term substantially equal qualifications means the qualification of two or more persons among whom the employer cannot make a reasonable determination that the qualifications held by one person are better suited for the position than the qualifications held by the other person or persons.
A formal written protest must be filed within ten days after filing the notice of protest. The formal written protest shall state with particularity the facts and law upon which the protest is based. All protests must be submitted in accordance with Section 120.57(3), Florida Statutes, and DOT Chapter 14-25, F.A.C. The required notice of protest and formal protest must each be timely filed with the Clerk of Agency Proceedings, Florida Department of Transportation, 605 Suwannee Street, Mail Station 58, Room 550, Tallahassee, Florida 32399-0458, (850)414-5393. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.