Notice of Bid/Request for Proposal

BDC 75-08/09 Guana River HVAC and Roof Replacement


BID NO. BDC 75-08/09

The Department of Environmental Protection, Division of Recreation and Parks, Bureau of Design and Construction is soliciting formal competitive bids from Certified or Registered General contractors for the project listed below:

PROJECT NAME: Guana River HVAC and Roof Replacement.

SCOPE OF WORK: The contractor shall provide the necessary labor, supervision, equipment and materials to permit, fabricate, and construct new construction and modifications for the Guana-Tolomato-Matanzas National Estuarine Research Reserve’s Heating and Air Conditioning System and Roof System at the existing Educational Learning Center. Project consists of the demolition and removal of the existing HVAC system, including ductwork, and the demolition and removal and replacement of the existing standing seam roof with a new roofing system. Work also consists of modifications to interior walls. Contractor shall build to compliance with the 2004 Florida Building Code, Revised.

PARK LOCATION: Guana-Tolomato-Matanzas National Estuarine Research Reserve, 505 Guana River Road, Ponte Vedra Beach, FL 32082 (St. Johns County).

PROJECT MANAGER: Jason Russell, Coastal & Aquatic Managed Areas, Douglas Building, 3900 Commonwealth Blvd., M.S. 235, Tallahassee, Florida 32399-3000, (850)245-2148, Fax: (850)245-2110, email:

PROJECT BUDGET: $850,000.00

FUNDING is through a Grant from the National Oceanic & Atmospheric Administration and state matching funds. Federal and state construction laws apply.

MINORITY BUSINESS REQUIREMENT: The Department of Environmental Protection supports diversity in its Procurement Program and requests that all sub-contracting opportunities afforded by this bid embrace diversity enthusiastically. The award of sub-contracts should reflect the full diversity of the citizens of the State of Florida. The Department will be glad to furnish a list of Minority Owned Firms that could be offered sub-contracting opportunities.

PREQUALIFICATION: When the total Bid including Alternates exceeds $200,000, each Bidder whose field is governed by Chapter 399, 455, 489 or 633, Florida Statutes, for licensure or certification, must submit the following prequalification data of their eligibility to submit bids 240 hours (10 days) PRIOR TO the Bid Opening date, unless the Bidder has been previously qualified by the Department of Environmental Protection for the current biennium (July 1-June 30) of odd numbered years in accordance with subsection 60D-5.004(2), F.A.C., as evidenced by a letter from DEP to the Bidder, which letter shall be presented to DEP upon request. If the Department requires clarification or additional information, Bidder shall submit such information by 120 hours (5 days) prior to Bid Opening. Material submitted after those deadlines shall disqualify the Bidder.

INSTRUCTIONS: Any firm desiring plans and bid specifications for this project may obtain a copy by writing the address or calling the telephone number below. Compact Disk (CD) containing the plans and specifications will be available on February 20, 2009 at: Douglas Building, Room 432, 3900 Commonwealth Blvd., M.S. 235, Tallahassee, FL 32399-3000, Attention: Ken Fish, Administrative Clerk, (850)245-2094, Fax: (850)245-2110.

ADA REQUIREMENTS: Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of disability, please contact: Michael Renard, Bureau of Design and Construction, (850)488-5372 at least five (5) workdays prior to openings. If you are hearing or speech impaired, please contact the Florida Relay Services by calling 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

BID SUBMITTAL DUE DATE: No later than 3:30 p.m. (ET), Tuesday, March 24, 2009, to the below address: Florida Department of Environmental Protection, Bureau of Design and Construction, 3540 Thomasville Road, Tallahassee, Florida 32309, Attention: Michael Renard, Construction Projects Administer, Bureau of Design and Construction, (850)488-3572. The Department reserves the right to reject any or all bids.

BID POSTING DATE: No later than 2:00 p.m. (ET), Friday, March 27, 2009, unless extended by the Department for good cause.

NOTICE OF RIGHTS: Notice of Intent to Protest the Bid Specifications must be filed with (received by) the: Agency Clerk, Lea Crandall, Department of Environmental Protection, Office of General Counsel, MS 35, 3900 Commonwealth Blvd., Tallahassee, FL 32399-3000, (850)245-2242, Fax (850)245-2303, during the 72-hour period after Bid Specifications are posted on the Vendor Bid System. Failure to file a Notice of Intent to Protest or a formal, written Protest in accordance with Chapter 28-110, F.A.C., within ten days after the 72-hour period ends, as prescribed in Section 120.57(3), Florida Statutes, shall constitute a waiver of your right to an administrative hearing on the Bid Specifications under Chapter 120, Florida Statutes.  Rules for bid protests can be found in Sections 120.569 and 120.57, F.S., and Chapter 28-110, Florida Administrative Code. A bid protester shall comply with these statutes and rules.