31304730, 1B-26.003 - Florida Administrative Rules, Law, Code, Register

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Florida Department of State and Division of Library and Information Services

Notice: 31304730

Notice of Proposed Rule

Department:

DEPARTMENT OF STATE

Division:

Division of Library and Information Services

Chapter:

RECORDS MANAGEMENT - STANDARDS AND REQUIREMENTS

Overview

RULE:

1B-26.003

Electronic Recordkeeping

PURPOSE:

The purpose of this amendment is to update guidelines for managing public records created or maintained in electronic form. Updated guidelines reflect current technologies and best practices in managing electronic records and ensuring their retention and accessibility in accordance with public records provisions of Chapter 119, Florida Statutes.

SUMMARY:

The proposed amendment updates references to required technical standards, clarifies ambiguous language, reorganizes and consolidates various provisions, while continuing to require adherence to records retention and access requirements set forth in Chapters 119 and 257, Florida Statutes.

RULEMAKING AUTHORITY:

257.14, 257.36, FS

LAW:

257.14, 257.36, FS

PRINT PUBLISH DATE:

8/27/2026 Vol. 52/167

COMMENTS:

From 8/27/2026 To 9/17/2026 (21 Days)
The public comment period for this notice has already expired.

REFERENCE MATERIALS:

Ref-13888 U.S. Federal Information Processing Standards Publication 180

Under Florida law, E-mail addresses are public records. If you do not want your E-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.